Mayor's Office of Housing and Community Development

• Full-time
• Fill Type: Temporary Exempt Position
• Work Hours: Regular
• Job Code and Title: 1823   - Senior Administrative Analyst
• Exam - Supplemental Questionnaire responses must be submitted with the online application to be considered for this position

Mayor’s Office of Housing and Community Development (MOHCD)

MOHCD’s mission is to address social, economic, and racial inequities through the creation of affordable housing opportunities and the funding of essential services that are foundational for strong communities.  We are industry leaders in the implementation of policies for the creation, rehabilitation and preservation of affordable housing.  In our hiring practices, we strive to build teams that reflect the diversity of our City and the populations we serve, and we urge qualified candidates of all races, ethnicity, sexual orientation, and gender identity to apply.

Under general supervision, the Contracts/Operations Support Analyst at the Mayor’s Office of Housing and Community Development performs a variety of activities related to grant management. This position will work in a highly collaborative environment and assist with the department’s efforts to move toward better outcomes and racial equity with its programs and services and to maximize the impact of program resources. This position’s work will include, but is not limited to, participating in a robust procurement schedule, developing, processing and managing contractual agreements and grants; participating in comprehensive process analyses; and communicating clearly at all stages of contract development with multiple stakeholders, from internal program colleagues and leadership to community partner organizations.

Essential Duties and Responsibilities:  Essential duties and responsibilities include:

• Manages complex contractual agreements with budgets with single and multiple funding sources;
• Leads procurement as part of an active procurement schedule, including conducting competitive solicitations, and review and selection processes, including receipt and review of bids/proposals, negotiation with potential contractors/vendors, and review/processing of approvals;
• Participates in the Operations team’s development of effective and efficient contracts processes that improve service delivery and customer experience;
• Ensures compliance with the City Charter, Administrative Code, and financial policies;
• Ensures compliance with funding source requirements;
• Cultivates and maintains positive, productive working relationships with internal and external stakeholders
• Demonstrates outstanding level of customer service with internal and external partners.
• Provides technical assistance to MOHCD grantees;
• Maintains quality controls for contract and grant practices;
• Participates in the annual nonprofit monitoring program;
• Prepares clear, comprehensive memos and reports as needed, with appropriate supporting documentation;
• Maintains, updates and improves procurement and contract management policies and procedures, including templates, training materials and departmental webpages; Develops a knowledge base of negotiating strategies and best practices;
• Updates the contract management databases; Maintains a repository for draft documents for access and review by Department and Division stakeholders;
• Assists in developing and monitoring the annual budget for the Community Development Division’s grants portfolio, including various funding sources, specific project funding and, interdepartmental services;
• Assists in department wide strategic planning and community engagement processes;
• Works with senior management to prepare programmatic data reports;
• Assists in development and implementation of major administrative/management systems;
• Performs other duties as required.

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

DESIRED QUALIFICATIONS: The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

• Administrative/professional experience involving community development, housing and/or housing development and finance.
• Experience in contract planning, strategic sourcing, contract negotiations, and post-award contract and vendor management in a government setting;
• Knowledge and experience working with government procurement policy, processes, and systems.
• Demonstrated ability to plan and complete projects of high quality and on time, including effective use of organizational systems to regularly track and report on progress toward established goals and objectives.
• Passion for improving government performance and solving social problems.
• Excellence in both written and verbal communications, including policy memos, presentations, meeting facilitation, and public speaking addressing complex topics.
• Exceptional project management capabilities and creativity in problem solving
• Track record of adeptly navigating complex organizations, developing trust with senior leaders, and building relationships among a diverse group of stakeholders.
• Proficiency in operating computers using Windows-based programs, including word processing, spreadsheet and database software in a standard indoor office environment.
• Self-motivated with an orientation towards results and a track record of driving results with limited supervisory direction.
• Willingness to learn, attention to detail, and ability to multi-task.

Important Information:  To be considered for this position, you MUST submit your response to the supplemental questions.   You may upload your response to the Supplemental Questions upon completing your online application.

Supplemental Questions (1-3)

1.       Describe your experience with contract management for direct services grants. Please include in the description your role(s), tasks performed and types of grants or contracts you managed.

2.       Describe your experience in procurement. What was your role or roles?  Describe the steps you took to procure services.

3.       Describe a time when you implemented changes to improve the system or work process. In the description, be sure to include a brief description of the problem, your approach to finding an appropriate solution and the steps you took to implement the changes. Were there any challenges or roadblocks? How did you overcome these obstacles?

Specific information regarding this recruitment process are listed below:

Classification - 1823  - Senior Administrative Analyst

Status - Temporary Exempt Position

Application Opening: Monday, July 25, 2022

Filing Deadline - Friday, August 26, 2022  - 12:01 am

Salary - $110,630 - $134,446

HOW TO APPLY - Must submit your response to the Supplemental Questions (1-3)

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process. • Select the “I’m Interested” button and follow instructions on the screen 7 Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst at Karen Henderson - [email protected] - 415-701-5557.

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

All your information will be kept confidential according to EEO guidelines.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.